Event Checklist Generator
Generate an automated milestone-by-milestone master operational checklist with task tracking and PDF exports.
0 of 27 milestones accomplished
Define core event goals, theme, and total budget cap
Shortlist and secure primary venue contract
Draft master guest list and establish attendance targets
Book key anchors: Caterer, Lead Photographer, Keynote / Entertainment
Launch event registration page and marketing campaign
Confirm catering menu tasting, dietary options, and bar packages
Finalize audio-visual (AV), lighting, stage design, and equipment rentals
Confirm speaker line-up, bios, and presentation decks
Send RSVP reminders to pending guests and close registration window
Review detailed run-of-show / minute-by-minute timeline with venue manager
Confirm floral, decor mockup, signage, and print materials
Verify local permits, music licenses, security staff, and insurance coverage
Lock in final guest count and submit to catering / venue team
Complete seating chart, VIP placement, and table designation cards
Conduct all-hands vendor alignment call and distribute vendor load-in schedule
Confirm final headcount with all vendors and reconcile outstanding deposits
Assemble event day emergency kit (first aid, tools, extra cables, tech backups)
Send reminder SMS/Email to confirmed guests with parking & check-in details
Oversee early stage load-in, AV soundcheck, and stage lighting testing
Print multiple hard copies of timeline, vendor contact directory, and floorplan
Host rehearsal / walkthrough with key stakeholders and event staff
On-site arrival 3 hours prior for final vendor walk-through and registration check
Coordinate live show flow, speaker cueing, food service timing, and photo milestones
Supervise load-out, venue handback, and inventory tally
Send thank-you notes and attendee feedback survey
Reconcile all final invoices and calculate actual ROI vs budgeted projections
Receive and curate photo/video media gallery for social media and archives